✔️ Actions | ⚒️ Tools, that’ll help doing on your own | ⏳ Time & effort spent if doing on your own | ⌚ Time & effort spent when doing with Permeet | |
---|---|---|---|---|
Form the roll-call list of your guests | Notebook, Excel/Google Sheets, Notes, or any preferred method to compile the guest list | manually, 20 min | manually, 10 min + automated | |
Write down the contact details of your guests: сollect names, phone numbers, email addresses, and any other relevant contact information. | Notebook, Excel/Google Sheets, Notes | manually, 40 min | automated | |
Pick the tool for event discussion with your guests: сonsider their preferences for communication methods | SMS, WhatsApp, or a specific messenger app | manually, 10 min | automated | |
Choose an application to create a creative and professional invitation design | Canva, Figma, or Adobe Spark for visually | manually, 30 min | automated | |
Design the format of your invitations: decide on design elements, colors, and layout based on the event theme and aesthetic. | Software like Canva, Figma, or Adobe Spark | manually, 180 min | manually, 5 min + automated | |
Compose a message to send to your guests: include event details, such as date, time, location, and response choices (e.g., "Attending," "Not Attending"). | Design Software, notes, AI tools | manually, 20 min | automated | |
Create a group chat in a messenger or social network. Choose a platform that suits guest preferences for communication and offers event updates and reminders. | SMS, WhatsApp, or a specific messenger app | manually, 15 min | manually, 10 min + automated | |
Determine where to store your guests' responses. Decide on a method to track RSVPs, e.g., a notebook | Excel/Google Sheets, or a Notes app. | manually, 15 min | automated | |
Ask your guests if they are coming alone or with companions. Include an option for guests to specify attendance with or without companions. Update the guest list accordingly. | SMS, WhatsApp, or a specific messenger app | manually, 30 min | automated | |
Reach out to guests who haven't replied. Send follow-up messages or make phone calls to confirm attendance for guests who haven't responded. | Phone call, SMS, WhatsApp, or a specific messenger app | manually, 30 min | automated | |
Form a list of guests unable to attend. Create a separate list of guests unable to attend the event on the designated day. | Notebook, Excel/Google Sheets, Notes | manually, 30 min | automated | |
Choose a design app for creating visually appealing invitations. | Software like Canva, Figma, or Adobe Spark | manually, 60 min | automated | |
Decide on the invitation design. Based on the event theme and aesthetic, determine design elements, colors, and layout for the invitations. | Software like Canva, Figma, or Adobe Spark | manually, 120 min | manually, 5 min + automated | |
Compose the invitation message. Craft the invitation message with essential event details: date, time, location, and response options. | Software like Canva, Figma, or Adobe Spark | manually, 20 min | manually, 5 min + automated | |
Create a mockup or sample. Design a prototype of the invitation to visualize the final product. | Software like Canva, Figma, or Adobe Spark | manually, 10 min | manually, 5 min + automated | |
Review and finalize the invitation. Carefully check the invitation for accuracy and aesthetics. Make necessary adjustments. | Software like Canva, Figma, or Adobe Spark | manually, 10 min | manually, 5 min + automated | |
Send the invitation with basic event details. Share the invitation message at least two weeks before the celebration date for timely responses. | SMS, WhatsApp, a specific messenger app, email or mail | manually, 20 min | manually, 5 min + automated | |
Track invitation delivery. Monitor and confirm that invitations have been successfully delivered to all guests. | Notebook, Excel/Google Sheets, Notes | manually, 20 min | automated | |
Confirm receipt of invitations. Follow up with guests to ensure everyone got their invitation. | SMS, WhatsApp, a specific messenger app, email or mail | manually, 20 min | manually, 5 min + automated | |
Create a system for tracking RSVPs. Pick a method to record responses and guest attendance. | Notebook, Excel/Google Sheets, Notes | manually, 20 min | automated | |
Communicate with guests. Keep in touch with them to answer their questions and provide additional event information. | SMS, WhatsApp, a specific messenger app, or email | manually, 60 min | manually, 30 min + automated | |
Send reminders and updates. Send event reminders and updates to guests via chosen communication channels. | SMS, WhatsApp, a specific messenger app, or email | manually, 20 min | automated | |
Confirm final attendance. Collect final RSVPs and confirm guest attendance as the event date approaches. | Notebook, Excel/Google Sheets, Notes | manually, 20 min | automated | |
Create a script and plan your event, including objectives, activities, and entertainment. | Notepad, Event Planning Software, Entertainment Websites | manually, 180 min | manually, 180 min | |
Choose a timeline design service and select an appropriate tool. | Google Sheets, Adobe Illustrator, Wrike | manually, 20 min | automated | |
Use the timeline development tool to input milestones, set deadlines, and add details. | Selected Timeline Service | manually, 60 min | automated | |
Share the timeline with your guests by creating an email or message and attaching the timeline. | SMS, WhatsApp, a specific messenger app, or email | manually, 20 min | automated | |
Create a seating chart for guests, including names and preferences, and design the layout. | Excel, Google Sheets, Figma, Canva | manually, 60 min | manually, 10 min | |
Make table badges for assigned seats by designing and printing or creating digital badges. | Design Software (e.g., Canva), Printer, Digital Creation Tools | manually, 20 min | automated | |
Create a wish list for potential gifts and identify unwanted items. | Notepad, Online Registry Services | manually, 60 min | manually, 10 min | |
Share the wish list with guests by composing a message and attaching the wish list. | SMS, WhatsApp, a specific messenger app, or email | manually, 30 min | automated | |
Collect feedback on selected gifts and update gift selections if needed. | SMS, WhatsApp, a specific messenger app, or email | manually, 60 min | automated | |
Plan the event menu based on guest preferences, considering factors such as age, dietary restrictions, and cultural or religious considerations. | Menu Planning Apps, Food Websites | manually, 120 min | manually, 120 min | |
Share the prepared menu with guests so they are aware of the offerings. | SMS, WhatsApp, a specific messenger app, or email | manually, 30 min | automated | |
Plan the event's dress code. | Fashion Apps, Clothing Websites | manually, 15 min | manually, 5 min + automated | |
Share the dress code with your guests | SMS, WhatsApp, a specific messenger app, or email | manually, 30 min | automated | |
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Review your checklist a few days before the event to ensure everything is on track | Checklist, Calendar | manually, 20 min | manually, 20 min | |
Send a reminder to all guests about the upcoming event and dress code requirements | SMS, WhatsApp, a specific messenger app, or email | manually, 20 min | automated | |
Provide guests with detailed directions to the event venue | Maps, Written Directions | manually, 20 min | 10 minutes | |
Share the updated invitations with all guests after finalizing event information and making changes that occurred during preparation. | SMS, WhatsApp, a specific messenger app, or email | manually, 20 min | 10 minutes | |
Meet and greet guests as they arrive | None | manually, 20 min | manually, 20 min | |
Confirm arrival time for late guests | Phone Calls, Text Messages | manually, 20 min | automated | |
Guide guests to designated parking spots: | Signs, Direct Verbal Instructions | manually, 10 min | automated | |
Inform guests about the event program | Verbal Communication, Printed Programs | manually, 10 min | automated | |
Show guests their assigned tables/seats: | Physical Table / Seat Markers | manually, 10 min | automated | |
Offer Wi-Fi access if available | Verbal Instructions, Wi-Fi Credentials | manually, 10 min | automated | |
Monitor food service timing based on guest arrivals | Event Timeline, Communication | manually, 30 min | automated | |
Monitor entertainment timing, make adjustments as necessary | Event Timeline, Communication | manually, 30 min | automated | |
Communicate timeline changes to all guests if they occur | Announcement, Event Timeline | manually, 10 min | automated | |
Keep guests engaged and attentive | Microphone, Entertainment | manually, 120 min | automated | |
Notify guests about the event coming to an end | Microphone, Announcement | manually, 10 min | automated | |
Write individual thank-you messages to each guest: | SMS, WhatsApp, a specific messenger app, email or mail | manually, 90 min | manually, 15 min + automated | |
Track gift-giver details for personalized thank-you notes: | Guest List, Gift Registry | manually, 90 min | manually, 20 min + automated | |
Include photos of opened gifts in thank-you notes: | Camera, Printing Service | manually, 30 min | automated | |
Request feedback from guests about the event: | SMS, WhatsApp, a specific messenger app or a survey tool | manually, 20 min | automated | |
Ask guests to share event media (photos and videos): | Email, File Sharing Service | manually, 20 min | automated | |
Organize and sort collected media materials into folders: | Computer, File Management Software | manually, 120 min | automated | |
Share a link to the media storage, where everyone can find captured memorable event moments: | SMS, WhatsApp, a specific messenger app, email or Cloud Storage Sharing | manually, 20 min | automated | |
Create a document for recording information and insights for future events: | Word Processing Software | manually, 60 min | automated | |
TOTAL | 12 services | 2 340 min | 480 min |